What expense management and accounting software systems work well together for drinks businesses?

Members use a combination of expense tracking apps and accounting software linked together for seamless integration. The most commonly recommended setup integrates with **Xero**, which appears to be the standard accounting platform in the community.

Expense management and payment tools members recommend: - **Soldo** — used alongside approval workflows and payment runs that feed into Xero - **Approval Max** — payment approval layer that integrates with Xero - **Telleroo** — payment run tool that feeds into Xero - **Dext** — links directly with Xero and QuickBooks; described as "super simple" - **Expensify** — recommended for handling mileage, receipt uploads, and meeting expenses - **Pleo** — praised as "very easy" with Xero integration

**Xero** itself is consistently cited as the accounting foundation, with members noting it is "very easy" to use.

The common pattern is: expense app (Soldo, Pleo, Expensify, or Dext) → approval layer (Approval Max) → payment processing (Telleroo) → Xero. Members emphasise the value of direct integrations to reduce manual data entry and cut down on administrative friction.